Events

Who is the first point of contact for event organizers?

If you are planning events in public spaces, the first place to contact is Service Unit Economy and tourism - Events and markets Here you can find out whether public spaces are still available and what you need to bear in mind in general. Otherwise (e.g. for indoor events or on private property), the Department of Business & Tourism will refer you to other offices such as the Service Unit Events and survey service

Event registration

Is my event subject to registration?

An event is generally subject to registration if it is open to the public. There are some exceptions to this.

When is an event public?

According to § 2 of the Tyrolean Events Act, an event is public if

• the visitors have not been personally invited or
• An admission fee is charged or
• an economic benefit, e.g. a profit, is achieved.

A public event is generally subject to registration. There are some exceptions to this.

What documents are required for registration?

Generally required:

• Fully completed registration form
• Site plan with event facilities (scale 1:500)
• Consent of the person authorized to dispose of the event site (respective landowner, etc.)

For use of public land:

• Consent of the landowner (usually the City of Innsbruck), responsible for the City of Innsbruck: Service Unit Economy and tourism .
• Permit from the road traffic authority, responsible for: Service Unit Road traffic and road law
• For green areas and parks: Lade Text Service Unit City Garden Administration ..

For events with more than 1,500 visitors

• Safety concept: according to §6a of the Tyrolean Events Act
• Waste management concept: Lade Text ..

What deadlines apply for registration?

• Events with up to 1,000 visitors: Registration at least four weeks before the planned start
• Events with more than 1,000 visitors: Registration at least six weeks before the planned start (according to the Tyrolean Events Act)

Further rules and regulations

What other permits do I need and who is responsible?

Depending on the type of event, size, procedure and location, further permits must be obtained or experts consulted.

• Service Unit Road traffic and road law text ...: if public traffic areas are to be used for non-traffic purposes for the event (e.g. road closures, detour, etc.)
• Load text ..Service Unit Economy and tourism - Events and markets : if public areas of the city are required for the event.
• Load text ..Service Unit City Garden Administration : if the event is taking place in a green space or park.

What other contact points are there in the event procedure?

• Loading text .Service Unit Food inspection - Markets .: If products are offered that are subject to the Food Safety and Consumer Protection Act
• Experts who are involved in the procedure: e.g. the Service Unit Geotechnical engineering, event monitoring and fire inspections - Event monitoring Text ... of the City of Innsbruck, the City Department Professional fire department , the Red Cross, etc.

When do we start talking about major events and what do I need to bear in mind?

• From 1,500 visitors you need a security concept in accordance with § 6a Major events
• From 3,000 visitors, the following services must be set up:
  • authorized steward service
  • First-aid service
  • Fire safety watch by Service Unit Geotechnical engineering, event monitoring and fire inspections - Event monitoring and City Department Professional fire department .

Will my event be monitored?

If emergency organizations decide to monitor your event, you will be notified and charged at their own hourly rates. The organizations can be:

• Service Unit Geotechnical engineering, event monitoring and fire inspections - Event monitoring
• City Department Professional fire department
• SPK Operations Department or the LPD Security Administration
• Ambulance service

What do I have to pay attention to when organizing events on roads?

• If you are organizing a gathering, i.e. a demonstration, you must notify the regional police directorate at least drei days in advance (§ 86 StVO).
• If you are holding sporting competitions (with timekeeping, etc.), you must also apply to the provincial police directorate (in the case of routes extending beyond Innsbruck, to the Tyrolean provincial government).
• For events on roads such as concerts, theaters, etc. you need a permit according to § 82 Road Traffic Regulations for the use of the road for "purposes other than traffic" and a permit from the City of Innsbruck for the use of the area. This also applies to fitness events.
• Therefore, if you are planning an event on public land, squares or streets of the city of Innsbruck, contact the Service Unit Economy and tourism - Events and markets in good time. If necessary, the unit will direct you to other offices such as the Lade Service Unit Road traffic and road law . or the Service Unit Real Estate Matters - Permits for use of city land ...

What do I have to consider when using pyrotechnics?

Pyrotechnics must be registered with the provincial police headquarters in good time.

What do I have to observe during the event?

As an organizer, you also have special obligations during the event. Please refer to § 16 of the Tyrolean Event Act.

What costs are incurred by event organizers?

• Procedural costs for the event notification
  • Stamp duty: 14.30 euros (according to the Federal Tax Ordinance)
  • Administrative fee (according to the Municipal Tax Ordinance):
    • one-off events:
      • up to 1,500 visitors: 50 euros
      • over 1,500 visitors: 200 euros
    • recurring events:
      • up to 1,500 visitors: 100 euros
      • over 1,500 visitors: 400 euros
• any other fees such as the AKM fee (fee for public music performances)
• Commission fee for the approval of the event by the event authority, in this case the Service Unit Events and survey service - Events
• Monitoring costs

These costs do not include any other charges and fees for additional permits and expenses. For example, costs may be incurred for a permit under road traffic law (§82 StVO) or for the basic transfer (see list of fees).

How can I advertise my event?

Advertising in public space

Notices of temporary events and election advertising posters in public spaces are not subject to notification requirements if they are erected no earlier than six weeks before the start of the event or election day and removed no later than two weeks after the end of the event or election day.

For advertising on the street that exceeds these provisions, you need a permit.

Calendar of events

You can enter your event online in the Innsbruck event calendar innsbrucktermine.at. You will find more information at the bottom of the homepage of the calendar of events.

What has to be considered for event venues?

The construction, modification or conversion of a venue is subject to special requirements with regard to fire protection, safety of use, barrier-free access, sound insulation and the currently applicable OIB guidelines. Therefore, events in buildings are only permitted if certain requirements are met. Furthermore, the building and fire police subject event venues to a corresponding inspection or acceptance in fire and safety matters or construction-related or emission-limiting measures. For more information, please contact Service Unit Structural engineering, fire protection and building physics